Now almost every user has a Google account, since it gives a large number of benefits on the Internet, especially for users Chrome browser. The vast majority of computers have the Windows operating system installed and the majority of users use the built-in Windows utility for working with contacts, mail and reminders - Microsoft Outlook. A logical question arises: how can these two services be “friended” with each other? It is very convenient when it becomes possible to create events and activities in the calendars of other services via Outlook. In this article, we'll take a closer look at how to synchronize Outlook with other calendars. Let's figure it out. Go!
Outlook has a very convenient calendar. But sometimes you may need to synchronize it with others
First, it should be noted that synchronization will be one-way, that is, events from Outlook will not be synchronized with Google calendar.
Now you know how to synchronize Microsoft Outlook with Google Calendar and VKontakte. This is done very simply and quickly, and at the same time you significantly simplify your life. Write in the comments whether this article helped you and ask any questions you have about the topic discussed.
If you use the Outlook email client, you've probably already paid attention to the built-in calendar. With it you can create various reminders, tasks, mark events and much more. There are also other services that provide similar opportunities. In particular, Google calendar also provides similar opportunities.
If your colleagues, relatives or friends use Google calendar, then it would be a good idea to set up synchronization between Google and Outlook. And we will look at how to do this in this instruction.
Before you start synchronizing, it's worth making one small caveat. The fact is that when setting up synchronization, it turns out to be one-sided. That is, only Google calendar entries will be transferred to Outlook; reverse transfer is not provided here.
Now let's start setting up synchronization.
Before we get into the settings in Outlook itself, we need to make some settings in Google Calendar.
To do this, open the calendar, which we will synchronize with Outlook.
To the right of the calendar name there is a button that will expand the list of actions. Click it and click on “Settings”.
On this page, check the box “Open general access to this calendar" and go to the "Calendar Data" page. On this page you must click the ICAL button, which is located in the “Private calendar address” section.
This completes your work with Google Calendar. Now let's move on to setup Outlook calendar.
Setting up your Outlook calendar
Open the Outlook calendar in the browser and click on the “Add calendar” button, which is located at the very top, and select “From the Internet”.
By setting up synchronization in this way, you will receive notifications not only in the web version of the Outlook calendar, but also in the computer version.
Additionally, you can synchronize your mail and contacts; to do this, you just need to add an account for Google in the Outlook email client.
I have an Exchange account for my work email (not Office 365) and some of the new clients/partners I'm working with are all Google. I have set up an account Google with my posted email address Exchange mail, and they have shared their Google calendars with you, so how can I get these calendars in Outlook? When I'm logged in to my account Google posts, I see a way to get the iCal or HTML address, but when I click on the iCal it has a "public" URL and I just get an error when I try to do it.
I'm trying to avoid logging into Google to look at their calendars every time before sending invitations, but also can't switch from mine account Exchange on Google Apps (and I don't want to).
Any ideas?
01 answers
1st - Correction of a misunderstanding in Microsoft Outlook IMAP processing. MS Outlook easily handles IMAP and any other standard, as well as non-standard account types Email with little effort for over 10 years.
Recent sync issues with Calendar Google and contacts were caused Google during their roadmap to use G-Suite services as a competing option for Microsoft Office. If you are willing to pay for G-Suite services, Google provides its own Google-Outlook synchronization tool. This is essentially their tool that fixes the gaps they have created. But this tool is NOT free because it MUST be signed by G-Suite. There are other third party tools available now to have their own way of navigating Google's cranial configuration changes that make this so clear that
Recently I started using Yandex mail a lot (mail for a domain or Yandex.Connect). An unpleasant surprise was that although mail works via imap, Microsoft Outlook does not allow you to synchronize your calendar and contacts when connecting your Yandex account.
Since only mail without a calendar loses a lot of its value, not only for me, after searching and studying the issue, I decided to describe the solution found.
What is the root of the problem
Microsoft Outlook out of the box can only work with calendars in Exchange Server. Yandex Calendar, as well as many other online calendar services, use the CalDAV protocol by default and do not support the Exchange format.
Possible reasons for this discrepancy in standards:
- MS Outlook is aimed at business users who usually have their own mail server and, usually, this is Exchange
- Most software works fine with CalDAV: iOS, Android, Mozilla Thunderbird (with a plugin), etc.
- Online calendars are a much less popular service compared to mail, and therefore the relevance of the standardization problem is lower
Working solution
IN general view, the solution is to install a plugin in Outlook to synchronize the local calendar with the online calendar.
Of the several options I tried, I liked two of them the most:
- CalDAV Synchronizer
- A simple extension that only synchronizes the calendar
- You can synchronize different calendars
- Easy setup. Can choose easy setup from the list of popular online calendars, including Google and Yandex
- Free and works without restrictions
- Open source and 300+ stars on GitHub (for those who don’t know, this is already a decent indicator of popularity)
- OpenProtocolsConnector
- A more comprehensive add-on that also lets you sync contacts
- The setup is more complicated, since Yandex is not on the list of CalDAV providers (you need to go find the correct path to the online calendar yourself)
- A license is required to operate. The personal home license is free but requires annual renewal.
- Eat source for the CalDAV library on which the add-on works
- Seems less popular than CalDAV Synchronizer
Alternative (non-optimal) solutions
- Export Google Calendar. In Google Calendar, it is possible to provide a public link for the calendar in a format that Outlook understands. But this decision there are a number of disadvantages:
- MS Outlook connects the calendar only in “read only” mode
- There is no way to configure rights; anyone with a link will be able to read the contents of the calendar
- EVO Collaborator. If you google a topic with a calendar, then this extension will be in the first search results. I tried it, I didn’t really like it (maybe I just didn’t understand):
- Instead of syncing an already existing local calendar with online service, the add-on adds a new local calendar for each service and synchronizes it
- Costs 28 euros compared to free alternatives
- Quit MS Outlook:
- I didn’t really consider the option, because even if we put aside the question of habit and convenience, the question of (non-)portability of our VBA macros and add-ons remains (you can call it a vendor lock)
Conclusion
In fact, the task of synchronizing Outlook and external providers is quite trivial. I assume there are other convenient alternatives, but the options described above seemed sufficient to me. If you know more convenient ways or solutions, then write in the comments.
I once wrote about... Then I told only about one program. In fact, there are many similar programs and this article is about them.
This program has two versions: free and $9.99. Windows and Mac supported.
Both versions are available in a “portable” version. In the paid version you will receive:
- two-way synchronization;
- the ability to synchronize only upcoming events;
- customizable date periods for synchronization;
- excluding events from synchronization;
- autostart;
- no restrictions on the synchronization period.
Both versions include the ability to select Google Calendars to sync, support for reminders, recurring events, auto-sync, and more.
It was this program that I chose to solve the problem of synchronizing Outlook and Google. The program is also available in free and paid versions. Only Windows is supported and there is a “portable” version.
- support for all versions of Outlook;
- synchronization of all types of Google Calendars;
- two-way synchronization;
- support for comments, reminders and other event content;
- fine-tuning synchronization parameters.
Calendar Sync+ is the only one free program on the list. The program is in the beta stage of development, but it can already synchronize several calendars, including reminders, etc. (in both directions). There are not as many “tricks” here as the competitors, but the basic functionality is there.
Probably the most interesting program of all. gSyncit can synchronize Outlook not only with Google, but also with other services:
- Toodledo
- Todoist
- Evernote
- Simplenote
- Nozbe
- Pocket Informant Online
- CalDav
- CardDav
But the price of the program is not small - $15.99. Like other programs, it supports two-way synchronization, synchronization of reminders, comments, attachments, participants and much more.
Other options
Users of Google Apps or Microsoft Exchange can take advantage of native synchronization. But these methods are well described in Google and they are not suitable for ordinary users.
