Brief instructions for the program eac ops. Brief description of features

ESTABLISHMENT and pilot implementation

of a unified AUTOMATED SYSTEM of post offices based on the MS Dynamics ax for retail platform for the Federal State Unitary Enterprise "Russian Post"

PREPARATION FOR RELEASE

Training courses as part of the OPS workplace

Subsystem of other services. Subscription to periodicals

EAS OPS.001.I3.03-10

annotation

The document "Training courses as part of the workplace" in terms of describing the procedures for working with the System when subscribing to periodicals was developed as part of the work on the creation and pilot implementation of a unified automated system of post offices based on the MS Dynamics AX for retail platform for FSUE " Russian Post "(hereinafter referred to as the EAS OPS).

The purpose of the EAS OPS is to increase the efficiency of the provision of services by creating a single solution for automating the activities of post offices.

This document contains initial information about working in the EAS OPS and a description of the procedures for subscribing to periodicals when using the EAS OPS system and is intended for use by operators of post offices when it is necessary to obtain reference information about the EAS OPS.

The basis for the work is the Contract dated April 03, 2013 No. 2013-AHKS-0009 for the performance of work on the topic: "Creation and pilot implementation of a unified automated system of post offices based on the MS Dynamics AX for retail platform" between FSUE Russian Post and LLC GMCS Verex.

1 Introduction ... 4

1.1 Scope .. 4

1.2 Brief description of features .. 4

1.3 The order of performance check .. 5

2 Description of operations ... 7

2.1 Subscription .. 8

2.1.1 Entering the parameters for subscribing on the operating window. 8

2.1.2 Registration of a subscription accepted by the postman .. 9

2.1.3 Search for a subscription edition. ten

2.1.4 Entering data about the subscriber and his address data. thirteen

2.1.5 Subscription Summary .. 15

2.1.6 Formation of f. SP-1 .. 15

2.2 Registration of a subscription batch .. 17

2.2.1 Registration of a batch of subscription on the operating window. 17

2.2.2 Registration of the batch of the subscription accepted by the postman .. 18

2.2.3 Entering Subscriber Data. 19

2.2.4 Entering address data. 19

2.2.5 Entering data on subscription publications. 19

2.2.6 Entering data on subscription publications. Adding. 20

2.2.7 Entering data on subscription publications. Adjustment .. 21

2.2.8 Entering data on subscription publications. Removal. 21

2.2.9 Final data on registration of a subscription batch .. 22

2.2.10 Formation of f. SP-1 .. 22

2.3 Additional operations .. 22

2.3.1 Search for SP-1, issued subscription .. 22

2.3.2 Forwarding Subscription .. 25

2.3.3 Accepting surcharges for a subscription. 27

2.3.4 Cancellation of subscription. 30

2.3.5 Renewing Subscription .. 32

2.3.6 Formation of the register by subscription. 35

list of symbols and abbreviations ... 40

Introduction

Application area

The document presents a training course for operators of post offices (OPS) in the performance of official duties on subscribing to periodicals using a unified automated system of post offices (EAS OPS, System).

This document is intended to be used as a teaching aid for training OPS operators.

Before studying the document, you should read the document “Creation and pilot implementation of a unified automated post office system based on the MS Dynamics AX for Retail platform. Bench testing and implementation. Training courses as part of the OPS workplace. General procedures. EAS OPS.001.I3.03-1 ”(hereinafter referred to as“ General procedures ”), which provides brief information about the System, the procedure for preparing the System for operation and a description of typical operations common to the entire EAS OPS system.

If you have any questions about using the EAS OPS, you should contact the technical support service.

Brief description of features

EAS OPS is designed to automate the operational activities of the OPS.

This section contains a description of the procedures for subscribing to periodicals for an individual:

Subscription (accepted by the operator, accepted by the postman):

§ search for publication data;

§ entering data about the subscriber;

§ payment for the subscription service;

Registration of a batch of subscription (accepted by the operator, accepted by the postman):

§ entering data about the subscriber;

§ search for data on publications;

§ payment for the service of registration of a batch of subscription;

Subscription renewal:

§ search for data by f. SP-1;

§ selection of a new subscription period;

§ calculation of the cost of renewing the subscription to the PIP;

§ payment for subscription renewal services;

§ search for a completed subscription order;

Subscription forwarding (within the delivery OPS, outside the delivery OPS):

§ search for data by f. SP-1;

§ entering data on the new delivery address;

§ calculation of the cost of subscription redirection;

§ payment for the subscription forwarding service;

Cancellation of subscription:

§ search for data by f. SP-1;

§ calculation of the cost of canceling a subscription to the PIP;

§ payment for the cancellation service;

Subscription surcharge:

§ search for data by f. SP-1;

§ payment for the service

Uploading SP-1 forms by subscription;

Uploading subscription orders to the staging database.

Details Posted on 28.01.

Updating thematic collections in EBS "Lan"

EBS "Lan" informs that for November and December 2019 the thematic collections available to our university have been updated in the EBS "Lan":
Engineering and technical sciences - Publishing house "Lan" - 29
Mathematics - Publishing House "Lan" - 6
Physics - Publishing House "Lan" - 5
You can get acquainted with the complete list of new literature.
We hope that the new collection of literature will be useful in the educational process.

Library opening hours during the session

Details Posted on 09/01/2020

Dear students and university staff! During the session (from 01/09/2020) the library works:

season tickets: Mon.-Fri. from 10:00 to 18:00
reading rooms No. 1 and No. 2: Mon.-Fri. from 10:00 to 17:00
photographing with library cards: Mon.-Fri. from 11:00 to 16:00, pom. 11-30 (1st building, 1st floor).

Happy new year 2020!

Details Posted on 27.12.

Dear Readers! The library staff wishes you a Happy New Year and Merry Christmas! With all our heart we wish you and your families happiness, love, health, success and joy!
May the coming year bring you prosperity, mutual understanding, harmony and good mood.
Good luck, prosperity and fulfillment of the most cherished desires in the new year!

TRAINING MATERIAL: "General procedures for work in the EAS OPS" October 2014 Department for work with consumers

IN THIS TRAINING MATERIAL OF CONTENTS YOU WILL RECEIVE ANSWERS TO THE FOLLOWING QUESTIONS: 1. What are the basic rules for working with the system? 2. What is the boot order of the system? 3. How does the opening / closing of an operating shift work? 4. How is the main cash register window used? 5. How are the funds activated and refunded? 6. How do you work with retail trade operations? 7. How to work with RPO magazine? 8. How to log out of the System? 2

1. What are the basic rules for working with the system? q Designations in the training material: - names of fields, buttons, screen forms - in quotation marks "Exit" - names of keys - in bold type Enter q - transition from one field to another on screen forms: Tab key Arrow block, Entering a numeric value from the keyboard 1 , 2, ... q The sequence number of the selected field is highlighted in orange q Key F 4 - opening subforms for data entry q Key combination Tab + Shift - return to the previous screen field q Buttons "OK" and "Cancel" correspond to pressing the keys Enter and Esc q Button in the upper right corner of any form for getting help information on working in the System q The drop-down list is displayed by pressing the Space button or by clicking the mouse q Buttons on the forms in the displayed lists "Down" - one position / to the end of the list, respectively. Up buttons do the opposite. At the bottom of some slides there is a ruler with the names of screen forms (tabs), in order to visualize at what stage of the operation the user / sequence of switching through the menu is.

2. What is the boot order of the system (data and programs)? We click on the shortcut on the desktop Without a fiscal printer, the work of the system is impossible !!! System startup. Checking the connected equipment. If a problem is found, the messages are displayed. Successful Connection. Displays the user authorization window. Selecting your account from the list provided. (Keys, ↓, Pg. Up, Pg. Dn or by mouse click) Press Enter. See next. slide To log out

2. What is the boot order of the system (data and programs)? (Continued) See the slide above User authorization is completed Password input When you press Esc - return to operator selection.In case of password input error, the System displays a message and prompts you to re-enter the password. presented keyboard.

3. How does the opening / closing of an operating shift work? Opening a shift In case the shift was closed. Current date ≠ the date of the existing shift, the System displays the diagnostic message "Unable to use existing shift, close the previous shift and open a new shift." After authorization, there is a check to close the previous shift in case the previous shift was not closed. Log in to the System under the already used shift (account) of the employee. Registration of operator data. Printing, if necessary, on the KKM X-report. Opening a new operating shift After clicking, the current form is closed, the transition to the "User authorization" form. Display of the main form "Operations selection menu" (see slide above) Using the current shift Closing the current shift (see slide below)

Closing a shift Navigating through the menu: Main menu Other operations (5) Closing a shift (6) Operation completed. Click on "OK" with the Enter key. Click on the "Close shift" button and confirm the operation. The shift is closed. Formation and printing of Z-report. Blocking the execution of operations in the current shift. Cancellation of the operation "Close shift". Return to the main menu. Print X-report and Z-report When you click on the "Yes" button, diagnostic messages may be displayed. After completing the actions, closing the shift continues. Other operations 1. 2. Close the shift Exit to the "User authorization" form (see description above)

4. How is the main cash register window used? Going to the main cash register window from the main menu - clicking on the button "Main cash register window (7)" Designed to pay for goods and services after entering data on all operations necessary for the client. Table with the content of goods and services prepared for payment Functional menu (analogous to the main menu). The range of services is also determined by the settings of access rights. Check sum indicators Payment buttons: - "Cash (A)" - accepting payment in cash, with change; called by the Alt + A key combinations - "No change (B)" - accepting cash payment, no change; called by the Alt + B key combinations - "Card (C)" - accepting payment using a card; called by the Alt + B key combinations Select the payment method - Enter the amount from the keyboard and confirm by clicking on "Continue" or by pressing Enter. - Display on the screen of the amount of change. - Fixing the fact of payment and printing a fiscal receipt. Accelerated registration of the fact of payment for goods. - Fixing the fact of payment and printing a fiscal receipt. "Cancel" - return to the main cash register window without registering the fact of payment for services (goods) In case of malfunctions of the postal equipment, a message is displayed. Standard operations for payment by credit card

5. How are the funds activated and refunded? "View log" form Displays information on all conducted cash transactions Select: Main menu Main cash register window View log Buttons on the form Search for a receipt / transaction by certain parameters. When you click, the form "Search by journal" opens (see slide below). Reprint of the receipt is possible only on the day of the operation. Carrying out an operation to create a return record. When you click, the form "Returned goods" opens (see slide below) List of executed cash transactions Displaying information (composition of the receipt) on the selected transaction from the list Closing the screen form and going to the main menu - cash register window. Resetting the previously set parameters for searching for a receipt. Main cash register window View journal Search by journal Returned items Post return

Form "Search by magazine" Search for returned / canceled receipts by characteristics of returned goods and services (SHI / SPI for RPO, transfer number, number for telegrams, contract code for subscribing cells, etc.) Press the button "Search" on the form "View log" Displaying search results in the "View log" form in the main list Entering parameters in the search fields in the "Search by log" form Keyboard input Selecting a value from the drop-down list, (open the list with the Space button, space bar; Select - Enter) Format Entering the operation code depends on the choice in the field "Operation type" Buttons on the form Select a date to search for sold services / goods from the drop-down calendar "Search" - search by the specified parameters "Clear" - delete the specified parameter in the field Main cash register window View the log Close the form search through the log and return to the "View log" screen; ... Search by magazine Returned items Checking the box to search by current date Post return

"Returned goods" form Refund for a check as a whole or for individual items in a check. The form "Returned goods" is displayed, select the lines and click on the button "Return goods" Click on the button "Checkout" on the form "View transfer" See next slide Check / uncheck the box Buttons on the form Select the line for the return (check the flag) Select all lines for return. Cancel the operation, return to the main POS menu. Clear the selection of lines for return (uncheck the checkbox). Main cash register window. Execution of the "Up, Down" return registration operation - switching up and down positions. View Journal Search by Journal Returned Items Post Returns

"Returned goods" form Refund for a check as a whole or for individual items in a check. The "Posting return" form is displayed to indicate the reason for the return from the list and click on the "Select" button. Main cash register window View journal The main cash register window is displayed. The item is displayed with a negative amount. Search in the journal We carry out a standard payment operation by clicking on the buttons "Without change", "Cash". Return operation completed. Return receipt printing. Returned items Return posting

5. How do you work with retail trade operations? Sale of goods Barcode scanning is possible. Barcode scanning is not possible. Barcode scanning. The window of the main cash register displays: the name of the product, the quantity and the price Searching for the product in the catalog Table of the main cash register window Select: Main menu Retail Trade Search for goods and materials "Search" form Search input area for the name of the product Search results table Buttons on the form "Product details »View detailed information about the item. Opening the "Product details" form (see slide below) "Select" Adding a product to the main checkout window for subsequent sale "Cancel" "Show price" "Hide price" Table of the main checkout window Closing the form Adding a column to the main table with the price of the item ... The button is automatically renamed. Product search Retail trade Inventory search Form "Search" Form "Information about products" Form "Search stocks"

Form "Product details" Product information Product image Form "Search stocks" Displaying stocks in the OPS Buttons on the form "Add to sale" "Search stocks" "Cancel" Add a product for sale. Manual entry or scanning of a barcode Adding an item to the main cash register window Opening the "Search for stocks" form Closing the Retail trade Search for goods and materials "Search" form "Product details" form "Stock search" form

7. How to work with RPO magazine? Form "RPO Journal" Formation of data on all transactions performed on RPO for the reporting period: by date / time of the transaction with RPO, number of the operating window, RPO type, SPI, RPO category, RPO type, RPO class Search area according to specified criteria. 1. Manual data entry or selection from the drop-down lists, with the setting of a flag next to the selected parameter. 2. Possibility of multiple selection 3. Open / Close - key F 4. 4. Select date from the drop-down calendar. Move in it with the arrow keys, select - Enter. Drop-down list Drop-down calendar Buttons on the "Clear" "Search" form Postal services Clear the previous search parameters to perform a new search Performing a search according to the specified parameters RPO journals Print the displayed list, open the "Print" form "Print" "Finish" Form "RPO Journal" Closing the "RPO Journal" form "RPO Journal (Details)" form Printout

Form "RPO journal (details)" To view detailed information about the selected RPO "Next" Tab "Information about RPO, Sender, Recipient" "Back" Cancel button Closes the form. Return to the form "RPO Journal" Postal services Tab "Information on transactions with RPO" Tab "Invoice information" RPO journals "RPO Journal" form "Ok" button Completion of viewing detailed information "RPO Journal (Details)" form Printout

Print Form The RPO Journal List is displayed in print form. For printing, go to the form in the top menu: File Print. Printing to a connected printer. Postal services RPO Magazines RPO Magazine Form RPO Magazine (Details) Form Print Form

8. How to log out of the System? The password is entered correctly In the main menu, click on the "Exit (8)" button. In the authorization window, click on the "Exit" button. Exit from the system is completed. Entering the password. Re-enter the password and exit the system.

ESTABLISHMENT and pilot implementation

of a unified AUTOMATED SYSTEM of post offices based on the MS Dynamics ax for retail platform for the Federal State Unitary Enterprise "Russian Post"

PREPARATION FOR RELEASE

Subsystem of postal services. Reception of RPO

EAS OPS.001.I3.03-2

annotation

The document "Training courses as part of the workplace" in terms of describing the work procedures of the operator of the post office when receiving registered mail (hereinafter referred to as the RPO) was developed as part of the work on the creation and pilot implementation of a unified automated system of post offices based on the MS platform Dynamics AX for retail for FSUE Russian Post (hereinafter referred to as EAS OPS).

The purpose of the EAS OPS is to increase the efficiency of the provision of services by creating a single solution for automating the activities of post offices.

This document contains a description of the operating procedures for the operator of the post office when accepting registered postal items using a unified automated system of post offices and is intended for training operators and for use by operators of post offices when it is necessary to obtain reference information about the EAS OPS.

1 Introduction ... 4

1.1 Scope .. 4

1.2 Brief description of features .. 4

1.3 The order of performance check .. 5

2 Description of operations ... 6

2.1 Using the operation selection menu. 6

2.2 Entering RPO parameters ... 12

2.2.1 Entering the class of departure. thirteen

2.2.2 Entering weight characteristics .. 14

2.2.4 Entering the declared value of the item. 15

2.2.5 Selection of the discharge category. 16

2.2.6 ShI input ... 17

2.2.7 Indication of departure marks. eighteen

2.2.8 Entering data about the recipient. 19

2.2.9 Entering address data. 26

2.2.10 Specifying the method of sending the RPO ... 31

2.3 Entering data on the sender, the recipient of cash on delivery .. 33

2.3.1 Entering information about the sender. 33

2.3.2 Possibility to specify the recipient of cash on delivery .. 34

2.4 Possibility to enter additional services, recipient of notification, payment for shipment .. 35

2.4.1 Entering data on additional services. 35

2.4.2 Indication of the payment for the shipment. 38

2.5 Choice of stamps to pay for RPO ... 41

2.5.1 Selecting brands ... 43

2.6 Viewing Totals .. 45

2.7 Copying data on RPO when receiving several RPO from one sender 49

2.8 Reception of migration notification .. 51

2.8.1 Entering the main parameters of the migration notification. 52

2.8.2 Entering notifier / migrant data. 53

2.8.3 Entering data on additional services. 56

2.8.4 Viewing Data Totals. 56

2.9 Acceptance of ordinary items. 56

2.10 Additional postal services .. 59

3 Emergency situations ... 62

3.1 The error code is "out of paper". End of tape in the fiscal registrar .. 62

3.2 Error code - "1000 and 1002. An error occurred during the operation" at the time of payment ... 62

list of symbols and abbreviations ... 64

Introduction

Application area

The document presents a training course for operators of post offices (OPS) in the performance of official duties for the reception of registered mail (RPO) using a unified automated system of post offices (EAS OPS, System).

This document is intended for use in training OPS operators and for obtaining reference information when working in the EAS OPS.

Before studying the document, you should read the document “Creation and pilot implementation of a unified automated post office system based on the MS Dynamics AX for Retail platform. Training courses as part of the OPS workplace. General procedures. EAS OPS.001.I3.03-1 "(hereinafter referred to as" General procedures "), which provides brief information about the System, the procedure for preparing the System for operation and a description of the performance of typical operations common to the entire EAS OPS system.

If you have any questions about using the EAS OPS, you should contact the technical support service.

Brief description of features

EAS OPS is designed to automate the operational activities of the OPS. This document provides a description of the procedures for receiving RPO:

Choice of class, type, category and category of postal items, method of shipment in accordance with the needs of the sender;

Processing of information about the declared value and cash on delivery;

Entering data on the weight of RPO, SHI;

Selection of possible marks for RPO;

Entering data about the sender and the recipient;

Entering the address data of the recipient and the sender;

Selection of additional services for RPO;

Selection of the type of payment for RPO (GZPO, franking; advance book; cash payment, non-cash payment);

Tariffication of postal items.

Description of operations

Note:

In the document, when describing the operator's actions, the keys used on the PC keyboard are written in bold ( Enter), fields and buttons of screen forms are written in quotation marks (button "Exit").

Entering RPO parameters

The first screen of the "RPO" displays the main groups of mailing fields. For any departure parameters, the screen contains the following fields:

- "Class, Country of destination, Weight in grams";

- "Recipient" (if the shipment has the "Domestic" class);

- "Preliminary total" (Preliminary amount for the shipment, taking into account the weight, type, category of shipment, method of shipment).

Depending on the class, type and category of shipment, the following fields may appear on the screen:

- "Paid by stamps / franking" (RPO with the possibility of payment by the State Health Insurance Fund);

- "Method of shipment".

Entering the departure class

The first field for selection is "Class of departure". The default departure class is "Domestic" (Figure 9).

Figure 9. Form "Reception of RPO". The "RPO" tab. Departure class tab

The field value will change only after the content of the “Country of destination” field has changed, in which you must select the country to which the RPO will be sent (Figure 10).

Figure 10. Fields "Class of departure", "Country of destination"

After selecting the departure class, proceed to enter the RPO weight.

Entering weight characteristics

After selecting the screen element for entering weight (Figure 11), to get the weight value from the mail scale, press F4... The system will display the received value from the postal scale in the corresponding field.

Figure 11. Selected weight entry element

Note:

Weight is indicated in grams.

If there is no mail scale or failure to use it, a diagnostic message will be displayed on the screen (Figure 12).

Figure 12. Reporting a problem with the balance

In this case, you must enter the weight manually from the keyboard. When entering the weight, the delete keys are available along with the numeric ones. Deland Backspace.

If the shipment type was not selected when entering the weight, the System will mark the weight input field as having an invalid value. The same mark will be made if the entered weight does not correspond to the selected type of shipment.

Sending category selection

The dispatch grade is entered if necessary. By default, no value is specified for the "Digit" field. The sending bit can take one of the following values:

No discharge;

Voinskoe;

Government;

Presidential;

Service;

Judicial;

Credit.

The category can be selected if the sender is a legal entity, with the exception of OVPO, the choice of the OVPO category is available for senders who are individuals. The OVPO category can be selected for "Letter" and "Postcard" items of the "Registered" category. Sending category selection window (Figure 16):

Figure 16. Window for selecting the sending category

SHI input

Entering a barcode identifier or barcode mailing identifier is performed in the "SHI" field (Figure 17).

Figure 17. Input field "SHI"

The mail ID can be entered by pressing the mail scanner key, or manually using the keyboard. In both cases, the System checks if the identifier is entered correctly and, in case of an error, will display a message about it. Errors can occur if the identifier type does not correspond to the RPO type, or the specified identifier is already contained in the System (i.e. it was entered earlier).

Entering recipient data

To enter data about the recipient of the registered mail item, go to the group of elements for entering data about the recipient (Figure 20).

Figure 20. Form "Reception of RPO". The "RPO" tab. Recipient tab

To enter the personal data of the recipient, place the cursor in the "Recipient" field and press the key F4, or left-click on the "Recipient" field. The system will display the form (Figure 21):

Figure 21. Entering personal data of the recipient

To indicate the type of client (individual / legal entity), it is necessary to indicate in the field "Client type" whether the client is an individual or a legal entity (Figure 22).

Figure 22. Client type selection field

Below is a group of screen elements for entering personal data of the recipient, if the client is an individual (Figure 23):

Figure 23. Entering the personal data of the recipient who is an individual

To enter the recipient's address data, you must fill in the fields:

Surname (A);

Middle name (B),

or use the "Select from history" button.

When specifying the type of client "Legal entity", you must enter the name of the organization, or use the button "Select from history" (Figure 24).

Note:

If the RPO has the "Official" status and is sent to the address of another GPO, then the recipient and the sender are legal entities.

Figure 24. Entering the address data of the recipient who is a legal entity

Note:

For a client with the "Individual" type, the required fields are surname, name and patronymic.

For a client with the "Legal entity" type, the required field is the name of the organization.

When clearing data entry fields, the entered data is deleted without changing the value of the client type.

If the recipient (sender) was previously entered into the System, it will be displayed in the drop-down list when entering and available for re-selection (Figure 25). In this case, the System will automatically substitute its address data in the appropriate fields.

When a flatbed scanner is connected, information can be read from the client's passport.

Figure 25. Displaying previously entered data about the recipient

If you click the "Select from history" button on the customer data entry form (Figure 23, Figure 24), the System will display a reference form with the previously entered customer information (Figure 26).

Figure 26. "Select customer data" form

To search the reference book for previously entered data, you must enter the required information in an empty line above the list (Figure 27) (mask of the last name or the full last name).

Figure 27. The line for entering the required information in the reference book

When you click the "Select" button in the "Recipient data" form, the last name, first name, patronymic and contact phone number will be filled in (Figure 28).

Figure 28. "Recipient data" form

If the client is selected from the previously entered, then the address data will be imported into the form "Recipient address data". You can change them if necessary.

Entering address data

After entering the data about the recipient, you must enter his address data, if they were not selected from the history together with the client (Figure 29).

Figure 29. Selected screen element for address selection

To enter the client's address data, place the cursor in the "Address" field and press F4... The system will display the address entry form (Figure 30).

Figure 30. "Address" form

There are buttons on the "Address" form:

- "OK" - confirmation of data entry;

- "Cancel" - completion of work with the screen form without saving the entered data.

Address type

You must start entering address data by selecting the type of address. The composition of the address data entry fields depends on the selected address type (Figure 31).

By default, a standard address type is defined for data input.

For any type of address, the FSA index is required.

To change the address type, select the appropriate field. In the form that opens (Figure 31), select the type of address. The selected address type will be displayed on the address entry form.

Figure 31. Selecting the type of address

Postcode

You must start entering the address by entering the postal code (the “Zip code” field).

When entering an index, you must use the numeric keys. The system allows a maximum of six digits to be entered. After entering the index, when moving to the next element of the address data, the entered value is checked for compliance with the reference index base. If an incorrect index is entered, the System will mark the entered index as erroneous (Figure 32), saving the entered address data will be impossible.

Figure 32. Marking an invalid index value

Other address data

The following address elements can be entered manually or using the central repository of data on postal addresses (TsKhDPA):

- "Region" - region;

- "District" - a district;

- "City" - a settlement;

- "Intra-city territory (district)" - intra-city territory (micro-district, settlement, etc.);

- "Street" - street;

- "House" - house number;

- "Apartment" - apartment number.

To sequentially indicate the elements of the address and move between them, use the key Tab (or with the mouse pointer).

When using TsKhDPA, the System will determine the region, district (if any) and the list of settlements corresponding to the entered index. Region and district are displayed on the screen automatically, the settlement must be selected from the drop-down list.

You can also use the Search by us name field. point in which you must enter the initial characters of the required settlement. If the service of TsKhDPA unambiguously correlates the entered characters with any locality in the database, the following fields will be automatically filled in: “Index”, “Region”, “District”, “Locality” (Figure 33).

Figure 33. Selecting a settlement

If the System does not unambiguously determine the desired settlement by the first entered characters, a choice from the drop-down list will be available (Figure 34).

Figure 34. List of indices for the settlement

After selecting a settlement, you must select or enter manually the inner city area, street, house number and apartment number.

Note:

After selecting a settlement, you need to pay attention to the address element for entering the inner-city territory (the "City-territory (district)" field): if this settlement has exactly one inner-city territory, it is automatically displayed in this field. You can delete it if necessary.

If there is no connection with TsKHDPA, all fields, starting with the region ("Region"), must be filled in manually.

If you select the type of address "PO Box", "Military Unit", "Field Mail" on the address entry form, a field for entering the corresponding number ("No.") is displayed (Figure 35). It must be filled in manually with numerical information. Entering a postal code does not clear the information in this field.

Figure 35. Form for entering address data for the address type "PO Box"

If you select the "Hotel" address type, the field for entering the hotel name "Hotel Name" is displayed on the address entry form (Figure 36)

Figure 36. Form of the address input field with the "Hotel name" field

It must be filled in manually. Entering a postal code does not clear the information in this field.

Entering Sender Information

Entering data about the sender is carried out in the same way as entering data about the recipient, which is described in paragraphs 2.2.9, 2.2.10 (Figure 40).

Figure 40. Form "Reception of RPO". Sender Tab

The choice of stamps for payment of RPO

After completing work with the tab "Additional services", you must click on the button " Further", In case of payment for RPO stamps, the" Stamp sales "tab will open. On the form, the System will automatically select the required stamps to pay for the current RPO available in the GPT (Figure 50).

Figure 50. Form "Reception of RPO". Stamp Sales Tab

If the client came with his own stamps, then it is necessary to enter the amount of his stamps in the field "Stamps paid, rubles."

Figure 51. Form "Reception of RPO". "Stamp sales" tab. Filling in the "Paid stamps" field

In the field "Balance for payment, rubles." the amount in rubles for which the stamps must be sold is indicated.

Select brands

There are buttons on the form to change the list of brands:

- "Add" - adding stamps to the list;

- "Change" - change the existing list;

- "Remove" - \u200b\u200bremove stamps from the list.

To add a brand, you must click on the " Add to", The" Brand selection "form will open (Figure 52).

Figure 52. Form "Brand selection"

To select a brand, you must click on the "Brand" field, a new form will open with a list of brands available in the OPS (Figure 53).

Figure 53. Form "Marks"

The form contains fields for searching for brands by name and item code. To search for them, you must enter the required data for the search and click on the "Search" button. To clear the search filters, click on the "Clear" button. To select a brand from the list, select a line and click on the "OK" button.

The system will open the previous window, in which you need to specify the quantity of the selected brand and click on the "OK" button to confirm (Figure 54).

Figure 54. Form "Brand selection"

The system will return to the form "Receipt of RPO" on the "Sale of stamps" tab.

View totals

After completing the input of all data on the reception of RPO, you must press the button " Further". In this case, the "Results" tab will open, which will display the cost of sending the RPO, detailed parameters of the RPO, the list and cost of additional services, detailing the total amount, as well as the premium for inaccessibility, determined according to the directory "Hard-to-reach FSO" based on the entered address data of the sender and recipient (Figure 55).

Figure 55. Form "Reception of RPO". Totals Tab

When registering an international RPO, the "Declared value in SDR" field appears on the "Results" tab, which reflects the amount of the declared value in terms of SDRs (Figure 56).

Figure 56. Form "Reception of RPO". Tab "Results" when registering an international RPO

To cancel the entered data on RPO reception, press "Cancel". To complete, click "OK", after which the main cash register window will open (Figure 57).

Figure 57. Main cash register window

The basket can contain any number of RPOs, printing will be carried out for each shipment by a separate check.

In the main window of the checkout, you must select a payment method:

Cash;

No change;

When you click the "Cash" payment button, the System will display the on-screen cash payment form (Figure 58).

Figure 58. Cash payment window

In the field "Enter the amount in cash" you must enter the amount of cash deposited by the client and press the button "Apply". The system will return to the main window of the cash register, display the amount of change on the screen, and the fiscal printer will print the receipt.

If the client pays the amount to the cashier without change, in the main window of the cashier, select the "No change" button. The system will print the receipt on a fiscal printer.

When paying using a bank card, you must select the "Card" button. The system will carry out operations with the card and return to the main cash register window, the fiscal registrar will print the receipt.

You can check the correctness of the RPO reception by clicking the "View log (2)" button (Figure 59). The last sale will be on the top line of the magazine. In the group of fields on the right, there are characteristics of accepted RPOs that are registered in the System.

Figure 59. RPO log

To receive the next RPO, one should sequentially press the buttons "Postal services (1)" / "Reception (1)" / "Receive RPO (1)" on the form of the main box office (Figure 60).

View totals

The summary data can be viewed on the "Totals" tab (Figure 67), the description of working with the tab is presented in subsection 2.5.

Figure 67. Form "Reception of migration notification". Totals Tab

After pressing the "OK" button, the System displays the main window of the cash register with the registered migration notification. All payment procedures are described in clause 2.5. The basket can contain any number of RPOs, printing will be carried out for each shipment by a separate check.

Acceptance of simple items

To register the acceptance of simple shipments in the menu for selecting operations of acceptance, press the key on the keyboard 5 , or click on the button "Accept ordinary mail (5)". The system will display a screen form for registering the acceptance of simple shipments (Figure 68).

Figure 68. Form "Acceptance of ordinary items"

This screen form consists of two tabs, in accordance with the order of data entry:

- “Class” - by default the value of the field is “International”, this field is not available for editing;

- "Type" - the field contains the values \u200b\u200b"Small package" and "Bag M";

- "Weight" - this field indicates the weight of a simple item.

- "Transfer method" - the field contains the values \u200b\u200b"Air" and "Ground";

- "Client type" - in this area, you must select the client type "Individual" or "Legal entity";

- "Payment method" - the field contains a list of available payment methods (Figure 69);

Figure 69. Values \u200b\u200bof the "Payment method" field

- "Full cost" - the field is filled in automatically in accordance with the tariffs.

At the bottom of the screen, there are buttons:

- "Cancel" - exit from the screen form of registration of the migration notification without saving the data;

- "Back" - return to the previous tab (inactive on the first tab);

The summary data can be viewed on the "Totals" tab (Figure 70 Figure 67), a description of working with the tab is presented in subsection 2.5.

Figure 70. Form "Acceptance of simple items". Totals Tab

After clicking OK, the System displays the main cash register window. All payment procedures are described in clause 2.5.

Emergency situations

EAS OPS remains operational in case of emergencies. Special actions of the user (operator) are required only in case of emergency situations directly in the FSA. Such emergencies include failures in the power supply system, failures of server and network equipment of the FSA and personal computers of users, failures of software on the server equipment of the FSA or users' computers.

In the event of such emergencies in the OPS, the user must inform the technical support specialists servicing this OPS and the EAS OPS maintenance personnel and further act according to their instructions.

When working in the System, you need to be aware of the following general rules.

Help key F1and the button in the upper right corner of the screen (if any) serves to obtain reference data on the System.

The button in the upper left corner of the screen (if available) is used to return to the previous form without saving the entered information.

Moving between on-screen elements (input fields, buttons, menu items) is performed by pressing Tab, except where otherwise noted. Moving goes from left to right and from top to bottom. When changing the input elements at the top left, the composition of the elements to the right and below can change, while the fields located to the right and below can be cleared or marked as fields with incorrect values.

An input element with an invalid value is marked with an icon on the left.

Moving within input fields, screen lists, menu items, selection groups (individual - legal entity) is performed using the arrow keys ( ↓ ,,← ,→ ) and page translation ( PgUp,PgDn).

Moving between on-screen elements is also possible with the arrow keys, but only until they fall into the elements listed in the previous paragraph.

In many displays, selection of a display element is available using the mouse.

list of symbols and abbreviations

The following terms and abbreviations are used in this document:

Change registration sheet
	Sheet (page) numbers
Rev.	modified	replaced	new	canceled	Total sheets (pages) in doc.	Document no.	Incoming No. of accompanying document. and date	Subp.	the date

Training courses as part of the OPS workplace

Brief instruction

User to work in the EAS OPS system

Post office level

(release 5.5.3.)

Moscow 2016

General procedures

System Launch

To start working with the System, you need to click on the shortcut:

When the program is launched, the connected postal equipment is checked. If unconnected equipment or other problems are detected, the System will display diagnostic messages.

After checking the composition of the connected equipment, the System displays the user authorization form.

If the password is entered incorrectly, the System displays a diagnostic message about the incorrectly entered password and offers to re-enter.

In case of malfunctions in the operation of the EAS FSA, the screen displays the corresponding diagnostic messages, with information about the problems encountered.

Opening an operating shift

After authorization (verification) of the user in the System, a check is made to close the previous shift. If the previous shift of this employee was closed, the System will display the "Opening a new operating shift" form.

The following buttons are located on this screen:

- « Open a new shift» - the function of opening a new operating shift;

- « » - performing operations not related to the cash register (fiscal registrar);

- « Cancellation»

A new operating shift is opened by pressing the button « Open a new shift » ... After pressing the button "Open a new shift", the System will register the operator's data and print a receipt on readiness for work on the cash register.

As a result of the successful opening of a new operational shift of an employee, the System will display the main menu containing a set of menu items in accordance with the user's rights.

If the previous operational shift of the worker was not closed, the diagnostic message “Close shift and open a new one will be displayed. No transactions are possible without closing the shift. "

The following buttons are located on the screen form of the diagnostic message:

- « Use an existing shift» - enter the System using the current employee shift;

- « Perform a non-cash drawer operation» - for operations not related to the cash drawer;

- « Cancellation» - close the current form and go to the operator authorization form.

To continue working, press the button « Use an existing shift » ... After clicking, the System will display the main menu.

If the current date does not match the date of the existing shift, the System will display the diagnostic message "Cannot use existing shift, close the previous shift and open a new shift."

Closing an operating shift

To close the shift in the Main menu, press the "Other operations (5)" button, then the "Close shift (6)" button, after which the Shift closing menu will appear on the screen:

- "X - report (1)" - formation and printing of X - report;

- "Close shift (2)" - closing the operating shift;

- "Back (3)" - return to the previous menu;

- "Main menu (4)" - go to the main menu.

In the Shift closure menu, click the “Close shift (2)” button, the System will display the Shift closure screen form.

The screen form "Closing a shift" consists of the following fields:

- "Closing a shift at the terminal" - the name of the current terminal;

- "Balance FR" - the balance in the memory of the fiscal registrar;

- “Total balance by items” - the total balance in the System and below in the context of “Pension payments”, “Other funds”;

Button "Pass DS" - button for regular transfer of funds to the chief, active in normal mode. Not active in non-standard. The process is described below.

Button "Close" - closing the form;

Button "" - exit to the main menu.

Note:

If the balance of funds in the fiscal registrar and the System converges, the operator has an active button "Submit DS". At the same time, receipts for the transfer of funds to the Head of the OPS are printed and an entry in the DDS journal about the transfer of funds to the head is created. In case of discrepancy of funds between the System and the fiscal registrar, the "Submit DS" button becomes inactive. To close the shift at the terminal, the Head of the FSA or his deputy must be authorized

This form differs from the Operator's screen form by the presence of the button "Close the shift without surrendering the DS" - this button becomes active in the window of the Head of the FSA in cases of discrepancies in the System and the fiscal registrar and allows you to close the shift on the Operator's window, warning the System informs about the presence of not closed cash desk sessions for the payment of pensions and benefits and offers to close the shift .

Note:

If the balance of funds in the fiscal registrar and the System diverges, it is necessary to hand over the funds through the DDS journal in the normal mode through the DDS journal. The amount of the discrepancy itself will be canceled, the corresponding act for the amount of the discrepancy is automatically printed

In addition to performing the shift closing operation in the normal mode, without discrepancies in the amounts, the System will perform the following operations:

Formation of a receipt for the delivery of funds to the head;

Formation and printing of Z-report;

Prohibition to perform operations in the current shift.

In case of discrepancy of funds, only the Act of discrepancy is printed. Receipts are printed during the transfer of funds by regular means of the cash flow journal (DDS).

After closing the shift, the System will display a message and display an operator authorization form.

Sign Out

Exit is made from the main menu of the System. Press the key 8 or press the "Exit (8)" button. A form similar to the system operator authorization form will appear on the screen.

To exit the System, click on the button .

The button is also designed to go to sections not related to the work of the EAS OPS:

System information;

Computer restart;

Computer shutdown.

When entering the System, this button is not used.

To confirm the exit, the System will ask you to enter the User password. If the password is entered correctly, the System will shut down.

OPS replenishment

Replenishment of the OPS - registration in the System of DSs received by the OPS from the GRK.

To replenish the GPT with cash, you must use the cash collection and GPT replenishment journal, available in the following way:

"Other transactions (5)" → "Cash transactions (9)" → "Cash collection and replenishment of GPT (1)"... The system will display the form "Journal of encashments and replenishment".

On the form of "Journal of encashments and replenishment" in the tabular section, operations on the current cash register of the FSA are displayed: "Receive DS", "Encash DS", which can be selected for the period specified in the date filter fields at the top of the form.

There are buttons on the form:

At the top:

§ "Create" - opening the form "Editing encashments and replenishment" to create a new document;

§ "Open" - viewing detailed information about the selected log line;

§ "Clear" - clearing the value specified in the "Date" field;

§ "Search" - search by specified values \u200b\u200bin the "Date" field;

In the lower part:

§ "To complete" - closing the form without saving the data.

Note:

Reinforcement of funds in the GPO can only be made under the account of the head of the GPO.

To create a new document, you must click on the "Create" button on the "Journal of cash collection and replenishment" form. On the opened form "Editing encashments and replenishment", there are two groups of fields:

- "Document data" - active by default;

- "Information about the status of the document" - the fields on this group of fields are filled in automatically, depending on the current status of the document, when creating a new line of the journal, by default the document status is "Value not selected."

The group of fields "Document data" contains the following fields:

- "Document type" - it is necessary to select the value "Acceptance of funds in GPT" from the list;

- "Sender" - the field is not filled in, it is inactive for selection (in case of replenishment of the DS in the GPT);

- "Recipient" - the field is automatically filled in with the value of the authorized user, in this case under the rights of the “Head of the FSA”;

- "Amount" - it is necessary to enter the amount of DS accepted in the OPS under the article;

- "Suma in cuirsive" - the entered amount of DS is displayed in words;

- "Budget clause" - selection of an article from the list. There are two possible values: "Pension payments", "Other cash". The item “Pension payments” is used for the payment of pensions and funeral benefits, the item “Other cash” for all other payment transactions.

To specify the type of document, set focus in the field "Document type", open the list of available documents using the key F4, select the value "Acceptance of funds in the GPT", using the arrow keys ( ↓ ,), and press Enter.

If the fields are filled in correctly, the System will display the "Save" button.

On the form "Journal of collection and replenishment", the System will display a line with data on the completed operation of replenishment of the FSA.

Note:

If the procedure for receiving funds was carried out correctly, the status of the document will be "Posted". If the document has the "Created" status, you need to reopen it and accept money by clicking on the "Accept" button.

Any created document can be opened for viewing by selecting it with the mouse and clicking on the "Open" button.

In the event that the head of the OPS received an amount greater than the actual amount received by the OLC, the head of the OPS must fully collect the mistakenly accepted amount, write an explanatory note and accept the correct amount.

Reception of RPO

To go to the registration of RPO acceptance on the main form of the System, press the key on the keyboard 1 or click on the button "Postal services (1)". The system will open a menu for selecting postal services.

On the form that opens, you need to go to the reception operations by pressing the key on the keyboard 1 , or click on the "Receive (1)" button. The system displays a menu for selecting receive operations.

To receive RPO, press the key on the keyboard 1 , or click on the button "Receive RPO (1)". The system will display a screen form for registration of RPO reception.

The screen form "Reception of RPO" consists of five tabs, in accordance with the order of data entry:

- "RPO" - entry of RPO parameters, including data about the recipient;

- "Sender" - enter data about the sender;

- "Additional services" - entering data on possible additional services;

- "Sale of stamps" - selection of stamps for sale, when paying with RPO stamps;

- "Totals" - view and control the totals.

Registration of the RPO acceptance operation is carried out from the first tab. Fields containing values \u200b\u200bare filled with gray.

If you select the group of fields "Subtotal" on the left side of the form, the tariffication fields will be displayed on the form:

- "Total for payment";

- "Payment for weight";

- "Payment for the Security Guarantee" (if present in the RPO),

by which you can monitor the current tariffing of the RPO. These fields are filled in by the System automatically, as the data is entered.

Note:

RPO paid with stamps have the value "0" in the "Total for payment" field.

In the lower right part of the screen form there are buttons:

Note:

On the screen form "Subtotal" the button takes the form "OK" and serves to complete the registration of the RPO and go to the main form and subsequent payment.

- "Back" - return to the previous screen;

Note:

This button is not available on the first screen of the "Letter post acceptance" form.

- "Cancel" - exit from the screen form of RPO registration without saving data.

The system does not allow you to go to the next window if the data on the current window is entered incorrectly or incompletely. In this case, in the right part of the form, fields containing errors are displayed in red. Clicking on a message in the list of errors brings the focus to the fields containing those errors.

Note:

To enter or change any RPO parameters, you must select its screen field for input.

You can also move from one screen field to another by pressing Tab.

The passage through the values \u200b\u200bin the selection windows is carried out with the key Tab, using the arrow block keys (ß, á, â, à), or by entering the corresponding numerical value from the keyboard ( 1, 2, … ).

Return to the previous screen field from the current field is made by the keyboard shortcut Tab + Shift.

All fields of screen forms are numbered, quick transition to elements can be done by pressing the button Ctrl and the numbers shown next to the field.

To filter data in the field, click Ctrl + F.

You can clear the erroneously entered information by clicking Ctrl + Delete, or again by going to the menu for selecting values \u200b\u200band pressing the "Clear" button below.

Entering RPO parameters

The first screen of the "RPO" displays the main groups of mailing fields. For any departure parameters, the screen contains the following fields:

- "Class, Weight in grams";

- "Recipient";

- "Preliminary result".

Depending on the class, type, the “Marks” field may appear on the screen:

The first field for selection is "Class of departure". The default shipment class is Domestic.

Entering weight characteristics

After selecting the weight input screen item, to get the weight value from the postal scale, you need to press F4 ... The system will display the received value from the postal scale in the corresponding field.

Note:

Weight is indicated in grams.

If there is no mail scale or if it fails, a diagnostic message will be displayed on the screen.

In this case, you must enter the weight manually from the keyboard.

SHI input

A barcode identifier or a barcode postal identifier is entered in the "SHI" field.

The postal ID can be entered with a scanner or manually using the keyboard. In both cases, the System checks if the identifier is entered correctly and, in case of an error, will display a message about it. Errors can occur if the type of identifier does not correspond to the type of RPO, or the specified identifier is already contained in the System (i.e. it was entered earlier).

Entering recipient data

To enter data on the beneficiary of the RPO, go to the group of elements for entering data on the beneficiary.

To enter the personal data of the recipient, place the cursor in the "Recipient" field and press f4 key , or left-click on the "Recipient" field. The system will display the "Recipient data" form:

Address data type

You must start entering address data by selecting the type of address. The composition of the address data entry fields depends on the selected address type.

By default, the standard address type is defined for data entry.

For any type of address, the FSA index is required.

To change the address type, select the appropriate field. In the form that opens, you must select the type of address. The selected address type will be displayed on the address entry form.

Index

You must start entering the address by entering the postal code (the “Zip code” field).

Address data

The entry of the following address elements is carried out using the central repository of data on postal addresses (TsKhDPA) or manually.

To sequentially indicate the elements of the address and move between them, use the key Tab (or with the mouse pointer).

After selecting a settlement, you must select or enter manually the inner city area, street, house number and apartment number.

If there is no connection with TsKHDPA, all fields, starting with the region ("Region"), must be filled in manually.

If you select the type of address "PO Box", "Military Unit", "Field Mail" on the address entry form, a field for entering the corresponding number ("No.") is displayed. It must be filled in manually. Entering a postal code does not clear the information in this field.

If you select the "Hotel" address type, the "Hotel Name" field for entering the hotel name is displayed on the address entry form.

It must be filled in manually. Entering a postal code does not clear the information in this field.

Entering Sender Information

Entering data about the sender is carried out in the same way as entering data about the recipient.

View totals

After completing the input of all data on the reception of RPO, you must press the button « Further» ... This will open the "Results" tab, which will display the cost of sending the RPO, detailed parameters of the RPO, the list and cost of additional services, detailing the total amount.

To cancel the entered data on receiving RPO, press "Cancel". Payment for admission RPO

To complete, click "OK", after which the main cash register window will open.

Note:

You can add any number of RPOs to the basket, printing will be carried out for each shipment by a separate check.

In the main window of the checkout, you must select a payment method:

Cash;

No change;

Payment by credit card

When paying using a bank card, you must select the "Card" button. The system will carry out operations with the card and return to the main window of the cash register, a receipt will be printed.

You can check the correctness of receiving the RPO by pressing the button "View log (2)". The last sale will be on the top line of the magazine. In the group of fields on the right, there are characteristics of accepted RPOs that are registered in the System.

To receive the next RPO, press the buttons "Postal services (1)" / "Reception (1)" / "Receive RPO (1)" on the form of the main cash register window

Party reception RPO

Filling in the main fields

This operation is intended to fill in the data of the received list in accordance with the paper batch list of the sender.

On the form "Batch list" in the group of fields "Basic" it is required to fill in the following fields:

- "List type" - the value is selected from the list;

- "Selecting a counterparty" - a value is selected from the list;

- "Contract number" - is substituted automatically, depending on the selected counterparty;

- "List number" - enter a value corresponding to the list number;

- "List date" - by default, the System sets the current date, the value can be changed.

To enter a list type, place the cursor in the List Type field and press F4.In the form that opens, select the desired list and click Enter.

To select a counterparty, go to the field "Select counterparty" and click F4, the system will open a journal with a list of contractors for selection.

Sender. Client type

In the form that opens, you must specify the type of client:

Phys. face;

Yur. face.

If the sender is a legal entity, then it is necessary to fill in the "Company name" field or select the name of the organization from the history (the "Select from history" button).

If the sender is an individual, you must fill in the fields "Surname", "First name", "Patronymic".

Note:

If the counterparty was previously selected on the "Basic" fields tab, then the sender's data (client type and name or full name will be filled in automatically).

This operation is intended to enter data on the categories of accepted RPOs in the lists and indicate the amount to be paid for each category.

After filling in all the fields about the Sender, press the button " Further". The system will display the "RPO Categories" tab of the "Lot List" form.

On the tab "RPO categories" of the "Party list" form, you can add several types of RPO categories included in the list by sequentially pressing the button « Add to» or buttons Alt + "+" from the keyboard, and by entering the parameters of each RPO group. When the button is pressed « Add to» The system will display the form "RPO categories of the batch list" with an active "Category" tab.

- "Number of RPOs, selected category" - it is necessary to indicate the number of RPO;

- "Total for RPO of this category" - it is necessary to indicate the amount paid by the client for sending the RPO of the selected category, while the System will automatically allocate VAT from the entered amount.

On the "RPO Categories" form on the "Results" tab, click the " OK", The entered RPO will be added to the table of the" Party list "form. Added RPOs by category can be corrected by clicking the " Edit Alt Edit"And click on the button Enter... To delete, click the " Delete"Or press on the keyboard Alt + "-".

After entering all the data into the System, press the button " Further". The "RPO List" tab will open.

Filling out the RPO list

This operation is intended to form a list of shipments, according to each entered category.

On the "RPO List" tab of the "Party List" form, click the " Add to"Or the button Alt + "+" on the keyboard, while the System will display the "RPO" form.

Some of the fields of the "RPO" form are filled with the previously entered data. Enter values \u200b\u200bin the fields:

- "Weight" - indicates the weight of the RPO;

- "SHI (SHPI)";

- "Recipient" - filled in the same way as the sender;

- "Address" - filled in the same way as the sender's address;

- “Additional services”, “RPO payment type”.

On the "Shipping method" tab, the field is inactive for filling, by default the value is "Ground".

On the tab "Subtotal" the preliminary amount of the RPO is indicated, the fields are inactive for editing.

In the event that an RPO is entered in an amount other than that specified in the list, the System will display a warning message and block the registration of the batch acceptance until the errors are eliminated.

The transition between the screens of the form is carried out by pressing the button " Further", The end of the entry is confirmed by pressing the" OK"On the" Totals "tab. All RPOs of the list are added in the described way.

Added RPOs can be corrected by pressing the button " Edit"Or press the button on the keyboard Alt and using the arrow keys (→, ←) select the operation “ Edit"And click on the button Enter, and delete (by button " Delete"Or by pressing the button Alt + "-" from the keyboard). Button press " Further"On the" Party list "form of the" RPO List "tab will transfer the System to the form for previewing the final data on the RPO batch list.

View data

The system displays data from the uploaded file:

- "List code" - unique number of the list f.103 on the day of the list delivery;

- "Total for payment" - the amount to be paid in rubles;

- "Version" - version of the list file format f. 103;

- "Total number of RPOs" - the total number of RPOs in the loaded list of form f.103.

After loading the data on the form, buttons become available:

- "Cancel" - Carries out an exit from the form of receiving batch RPO;

- "Decline list" - in case of errors in the list, you must click to generate an act of deviation;

- "Proceed" - go to the next tab "Data" (if there are no lines with errors).

Data checking

After downloading the file, the following parameters are monitored:

The admissible declared value of the RPO is checked;

The amount of cash on delivery of the RPO is checked for not exceeding the amount of the declared value;

The correctness of the RPO tariffication is checked.

If there are errors, the System on the “Data” tab will indicate the RPO barcodes in which errors and incorrectly filled fields are found.

Data reconciliation

On the "Registration of RPO" tab, the lines highlighted in yellow are postal items to be reconciled. To perform the reconciliation, it is necessary to read the SHI RPO in the field of the same name and get its actual weight using postal scales. The weighing procedure for data reconciliation has a selective nature and is carried out in accordance with the requirements for the sample size of the incoming inspection.

After the verification procedure has been carried out, the checkbox "Reconciled" will be automatically set, the list line with the matching postal identifier will turn red, the field for entering the postal identifier will be cleared, the value of the “Balance to check” field will decrease by one.

After specifying the weight of the RPO, if no visible defects were found, you must leave the "Defects and violations" field blank.

The system checked the equality of the declared and actual weight of the postal item and recorded the absence of visible defects and violations in its design.

As a result, the line of this RPO in the list is colored green.

In case of detection of defects or irregularities in the design of the batch list, it is necessary to mark the defects and irregularities revealed during verification in the "Defects and violations" field.

Reconciliation of invoices and containers

To reconcile invoices and containers in the menu for working with outgoing containers and invoices, select the button "Reconciliation of invoices for sending (3)". The "Select invoices for reconciliation" form will open.

For adding it is necessary to enter the invoice identifier in the field "SHI waybill" by pressing the key of the mail scanner, or manually from the keyboard, press the button " Add / remove". In case of successful completion of the checks, a line with the SHI of the container, the type of container and the invoice code added to the verified invoice will be added to the tabular section of the form.

If the SHI of the container is not registered in the System or this type of container cannot be added to the checked set of consignment notes, the field "SHI of the invoice" will be reset to zero, the line will not be added and a diagnostic message will be displayed.

After adding all invoices for reconciliation, you must press the button " Reconciliation».

After clicking on the "Reconciliation" button, the System will display the corresponding screen form.

To carry out the verification, you need to add SHI tanks by scanning the SHI from the address label of the mail tank using a mail scanner, or enter the tank ID manually from the keyboard. After scanning, if the capacities indicated in the list area are included in the waybills, the System will set the “V” mark or display a diagnostic message.

After the end of the reconciliation, you must press the button " OK»And the System will display a message about the successful completion of the reconciliation.

To transfer data to the OASU RPO in the menu "Other operations (5)", select the button "Administration (8)" → "Transfer data to the OASU RPO (1)".

The form for integration with the OASU RPO will open. To transfer information to the OASU RPO, press the button "Send data to the OASU RPO". In case of successful sending, the System will mark “V” in the column “File sent” in the log line corresponding to the current date.

Important: Carrying out the "Verification" operation of mail capacities is a mandatory functionality that must be carried out in the System to complete the cycle of sending mail capacities. After carrying out this operation, the file with the RPO for sending to the OASU RPO will be generated correctly.

Acts form 51

Defect data entry

After the procedure for checking the containers and RPO for defectiveness and if any, on the "Defects" tab, click the "Add" button on the form or a key combination Ctrl + on keyboard; in the menu that opens for the selection of possible defects in the container, the required type of defect is selected.

For other defects not specified in the selection menu, you must write a comment in the appropriate field.

After selecting the "Other" defect, press the button " Edit", The system will display the" Edit defect field value "form, where you can specify additional defects.

Note:

The system records the feed and actual weight. If the comparison reveals a discrepancy in weight, it must be recorded in defects with the subsequent formation of an act.

When you press the " Reconciliation", The System will display the form" Consignment note / container identification ", into which the SHI are entered, and upon confirmation of the input with the" OK", The" Capacity attributes "form will be displayed.

When verifying the capacity, it is necessary to verify all electronic data with the actual ones, weigh the capacity. With scales connected to the System, press the " Get weight”, The weight will be displayed in the“ Current weight ”field. If the scales are not connected to the System, the weight is entered into the “Current weight” field manually.

If the invoice data is entered manually, then after entering the corresponding SHI, the form "Tank attributes" with empty fields for entering data on the incoming tank will be displayed.

It is necessary to fill in the fields on this form, choosing values \u200b\u200bfrom the corresponding menus according to the data of the physical invoice for the container. Weigh and enter the weight according to the invoice in the "Current weight" field: if the scales are connected to the System, then you need to weigh the container and click on the "Get weight" button - the data on the container weight will be displayed in the "Current weight" field.

On the "Defects" tab, click the " Add to"On the form or by keyboard shortcut Ctrl + on the keyboard, open the menu for selecting possible defects of the consignment note / container and select the required one.

Note:

If the “Other” defect is selected, the “Values \u200b\u200bof defects” table is activated, and when you click on the “Change” button, the “Edit the value of the defect field” form will open to enter a comment on the defect.

After entering all defects, the System will display the Defects tab with the entered values. Next, go to the mark "No postscript" and mark if the invoice is without postscript. If you need to enter attributes for another container of the same invoice, click the button " Save and go to next", If the invoice no longer contains containers, click" Save and complete". The screen will display the invoice reconciliation form on the "Composition" tab. In the "Composition" table for the verified capacity, there will be marks about reconciliation and defects, meaning that the container has been reconciled and there are defects in it. If no defects are entered when checking the capacity, then the “Defects” mark will not appear in the “Composition” table.

To complete the reconciliation, click the " Completion". In the dialog box select " Yes».

After completing the reconciliation, the System will display the "Register incoming mail" menu.

Defectiveness check

Defectiveness testing is an important part of the acceptance and processing of incoming mail. Checking for defectiveness is divided into checking received containers and checking received items and containers.

Formation of notification f.30

Formation of notification f.30 occurs on the form "Formation of notifications f.30". The form displays the defects entered earlier during the verification. When forming, you can enter comments and data of the compilers of the notifications.

After entering comments and specifying the authors, press the button " Printing". The printed form of notification f.30 will open in a separate document, from where it can be printed.

Registration of parcels

To process incoming containers containing parcels, in the "Registering incoming mail" menu there is a functionality providing for the input of the invoice information and the parcels assigned to it according to the template. To do this, in the "Registering incoming mail" menu, click on the "Register parcels (4)" button. The entire mechanism for entering the attributes of the waybill and parcels, as well as checking for defectiveness and reconciliation is similar to the mechanisms for reconciling containers and RPO.

Reprint documents

Printed notices and acts can be re-printed. To do this, press the "Other (6)" button in the menu for selecting postal services. The system will display the "Other" menu, in which it is necessary to press the button "Reprint invoices (2)" or "Reprint certificates (3)".

In the "Date" field, you can select the invoices necessary for the search and further printing, by placing a choice from the calendar of dates in the range of which invoices will be searched for, to search by the specified filter, click on the button “ Search". The system will sort only those invoices that match the search criteria.

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